Assistant Manager - Admin

The successful candidate is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

 Responsibilities

• Point of contact for office general administrative matters including maintenance, mailing, supplies, equipment, bills, and errands
• Under Head of Department’s (HOD) guideline, partner with HR to maintain office policies as necessary

• Organize office operations and procedures
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Co-manage contract and price negotiations with office vendors and service providers
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
• Support HOD in developing and implementing office policies by setting up procedures and standards to guide the operation of the office

• Allocate tasks and assignments to subordinates and monitor their performance
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among Admin staff
• Co-lead and participate actively in the planning and execution of company events
• Coordinate office staff activities to ensure maximum efficiency
• Work with HOD to design and implement office policies and procedures

• Oversee adherence to office policies and procedures
• Prepare operational reports and schedules to ensure efficiency
• Monitor and maintain office supplies inventory
• Support HOD in review and approve office supply acquisitions
• Oversees Admin staffs in handling customer inquiries and complaints

Requirements

• Diploma or Degree in Business / HR / Accounting or related with minimum 5 years’ experience as Admin / HR
• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures

• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office esp. Excel & PowerPoint

• Knowledge of human resources management practices and procedures